What is it?
n It is not about making people work harder
n It's about working 'smarter'
n Increasing efficiency & effectiveness
n Reducing stress
n "Managing" rather than "Reacting"
Time Management Defined
n Time management is best thought of as "self-management", the skill of making smart decisions about how to allocate one's time and energy to articulated goals.
Why is time management important?
n Personal skill useful over a lifetime
n People who use these techniques routinely are the highest achievers in all walks of life
The Time Paradox
¦ Time is a scarce resource. It is irreplaceable and irreversible
¦ To save time you must spend some time
¦ If you fail to plan, then you plan to fail
A lot of people complain that they don't have enough time whereas it is the most equally shared resource that exists in the world.
¦ 1 day equals 24 hours for everybody
¦ We can't store time
¦ We can't buy time
'Golden' Rules
n Be positive !
n Your time is valuable
n Set targets
n Plan
n Organize
n Prioritize
n Learn to say NO !
Prioritize
A activities have top priority—must do
B items have medium priority—good but not essential
C items have low priority—can survive without them
Time Audits
n The first stage is normally to conduct a 'time audit'
n Sit down and see how you use your time at the moment, e.g. Keep an hour by hour diary for a week to track your time use.
Identifying time Robbers
n Lack of forward planning
n Getting bogged down in details
n Imprecise goals and targets
n Drop-In Visitors
n Force of Habit
n Crisis Management
n Working at the wrong time
n Working in a poor environment
Some tips on using time...
n Set interim deadlines.
n They provide ongoing feedback and motivation.
n They can tell you when you need to adjust your plan.
Getting it Done,
On Time!
Murphy's Law….
What Can Go Wrong Will Go Wrong
So Make Time For It!
Time Management Methodologies
• Reading Skills: Speed Reading, Effective Reading
• Writing Skills: Clear and focused writing skills
• Listening and Communication Skills
• Waiting Time
• Delay Time: Positive and Negative Delay
• Meetings
• Delegation
The Point!
n Even though there are common statements we can make about students' time use, time management is a very personal activity.
– Manage your own time: compare you with you!
– Think: how long does it take me to do this kind of task? How long will I spend doing this task? What priority will I assign to this task?
Time Management Principles
• Pareto Principle -The 80/20 Rule (Planning Phase)
• Effectiveness Vs. Efficiency Theory (Planning and Implementation)
• Quantum Leap Approach (Planning)
A Final Word
REMEMBER
You don't manage time. There are only
24 hours in a day, and you have no
control over that.
You can, however, manage what you do
with those 24 hours.
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